What Questions To Ask When Booking A Venue

Asking the right questions during your venue search means you won’t be hit with surprises later.

You’ve found a venue that looks perfect for your event. Now it’s time to nail down the specifics to ensure everything meets your needs. Asking the right questions is key to understanding what’s included, identify any extra costs, and see how the venue can support your event.

We’ve compiled some essential questions to ensure a smooth planning process. Here’s a sneak peek with the full checklist available to download in our Ultimate Guide To Venue Search:

Questions to ask:

Reservation details: Are you holding the reservation on a first-option basis, and how long will it be held?

Meeting room specifications: What’s the maximum capacity? Does the space have natural daylight? Will AV equipment be included?

Day Delegate Rates: What’s included in the package, and are there minimum numbers required?

Food & Beverage: What’s on the menu? Are there any pre-order requirements?

Additional services: What are the venue’s cancellation terms? Is parking available on-site?

These are some of the questions that can save you time and money.

Download the full venue search guide by clicking here to access the complete list of questions and tips for planning a stress-free event.

Short on time? Let us handle the details.
Our experienced sourcing team is ready to ensure your venue matches your needs. Need help? Get in touch to learn more about our sourcing services.

Originally published June 10, 2025 9:00:00 AM