New venue contracted within 6 hours and contract was signed within 24 to avoid hurricane disruption
A financial services client was preparing to host a large meeting as Hurricane Ian was bearing down on Florida. With the venue in the direct path of the storm, they made the decision to try and relocate the event.
Given the current sellers market conditions and limited availability when working with ‘normal’ lead times, the client didn’t have high hopes of finding the right space for their event within 48 hours.
BCD M&E consultants spent 6 hours calling hotels to re-place the event, leveraging supplier relationships and preferred partners.
Simultaneously, consultants re-negotiated cancellation terms with the originally contracted venue.
A new venue was contracted within 6 hours and the contract was signed within 24.
Additionally, BCD M&E negotiated additional savings and concessions:
- Waived facility fees and WIFI
- Group rate extension, Sleeping room rates matched to originally contracted venue rates and reduced staff room rates.
- Reduced F&B minimums by $10k.
- Entire $215k in cancellation fees from the original venue credited toward a future program