Medical Congress Management
Strategic solutions that enhance efficiency, maximize savings, capture data, and optimize customer experiences
Meeting your needs
Managing your delegation’s attendance at a congress can be a very complex and demanding task requiring meticulous planning and execution. At BCD Meetings & Events, we understand that these highly visible events play a crucial role in your business strategy. To support these efforts, we offer comprehensive congress management services tailored to the unique needs of the medical field. Our expertise ensures that all aspects of your congress, from project management to delegate housing, sponsorship, and budget management, are handled with precision and care.
Our flexible pricing allows you to choose the specific services you need, whether it’s delegate housing, a single ancillary meeting, or comprehensive event management. Our team handles projects ranging from as small as five delegates to over 2,000.
Our congress services
Congress project management
Simplify your congress experience with our comprehensive project management services. All aspects of your congress projects are managed under one roof using a clear project management tool, ensuring seamless and strategic execution, tailored to meet your unique needs.
Delegate housing & registration
Ensure a hassle-free experience for your delegates with our comprehensive housing and registration services. We handle all aspects of badge procurement and housing allocations, providing a seamless and organized process for all attendees, both internal and external.
Exhibit & sponsorship management
Maximize your event presence through our exhibit and sponsorship management services. Partnering with your exhibit booth vendor and/or medical communications agency, we coordinate staffing, including shift scheduling, housing, and materials. Our oversight ensures that all sponsorship package benefits are fully utilized, enhancing your investment and visibility.
Budget management & reporting
Achieve clarity with our budget management and reporting services. We oversee a central budget for all congress-related expenses and handle inter-company cross charging. If corporate processes allow, we track spending by business unit, therapy area, and/or country, ensuring transparent and efficient financial management.
Ancillary meetings
Enhance your congress activity with our ancillary meeting management. We coordinate both internal and external meetings, partnering with sponsors from local to global levels. Our team of experts understand the unique challenges of product theaters and symposia, and the permission and blackout requirements for hosting ancillary activities.
1:1 HCP engagement
Ensure smooth and compliant 1:1 HCP engagements at the congress. Whether your team is meeting with HCPs at your booth, in private space in the congress center, or in a nearby hotel, our team can support scheduling, meeting space sourcing and logistics, ToV reporting, HCP contracting, and/or payment processing, providing a seamless experience.
A la carte services
Further tailor your congress experience with our additional a la carte services: HCP and/or group travel, destination logistics, meeting app development and onsite support.
Your congress partner
The global nature of congresses makes their scope a natural fit for centralisation. Centralising congress activity through a global process elevates customer perceptions, supports brand and above-brand strategies and increases efficiencies and savings.
Choosing BCD M&E ensures your congresses are managed with expertise and precision. We represent 90% of the top 10 pharmaceutical companies and support a wide range of emerging and mid-sized clients across 45 therapeutic areas. Our Life Sciences Center of Excellence (LSCOE) offers a single-agency approach to speaker programs, meetings management, congresses, and travel services, delivering seamless and strategic execution.
Our global reach covers over 300 unique congresses and 45,000 delegates annually, backed by a dedicated team of more than 175 congress specialists across the globe who collaborate on best practices and leverage our buying power for added value. With over a decade of experience, our Congress Practice Area focuses on minimizing costs and ensuring compliance, making BCD M&E the ideal partner for your congress needs.
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Medical Congress Case Studies
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Global Headquarters
Chicago
Accenture Tower
500 W Madison St., Suite 1200
Chicago, IL 60661
Phone: +1 312 396 2000
Fax: +1 816 801 8042